Job Summary:

Theragenics Costa Rica Ltd. is seeking a detail-driven and highly organized Accounts Payable Specialist to support our financial operations. This role is responsible for executing the full AP cycle, ensuring timely and accurate vendor payments, maintaining compliance with Costa Rican accounting regulations, and supporting internal controls. The AP Specialist will also collaborate closely with Supply Chain, Receiving, QA, and Finance to ensure 3-way matching integrity, CM/NCMR closures, and proper fixed-asset tagging.

Key Responsibilities

1. Invoice Processing & 3-Way Match

• Perform full 3-way matching: PO → Receipt → Invoice.
• Validate pricing, quantities, GL coding, and cost centers before posting.
• Verify supporting documentation (CMs, NCMRs, approvals) is complete.
• Enter invoices into the ERP system (Sage preferred) in a timely and accurate manner.

2. Payment Processing

• Prepare and execute payments (wire transfers, ACH, checks) according to vendor terms (Net 30/45/60).
• Reconcile vendor statements and resolve discrepancies proactively.
• Track payment schedules to avoid late fees and maintain strong vendor compliance.

3. Control Monitoring (CM/NCMR / Receiving Issues)

• Review Credit Memos (CM) and Non-Conformance Material Reports (NCMR) with QA and Purchasing.
• Ensure corrections, replacements, or vendor credits are captured before payment.
• Maintain a clean AP aging report with no overdue or unverified amounts.

4. Expense Management & Month-End Close

• Record and monitor company expenses in alignment with budget allocations.
• Prepare AP aging, accrual schedules, and reconciliations for month-end close.
• Assist with variance analysis and support internal/external audit requirements.

5. Vendor Relations

• Act as primary contact for vendor inquiries, resolving payment and invoice issues.
• Maintain strong relationships with suppliers to ensure efficient AP processing.
• Coordinate onboarding, W-9/D-151 (as applicable), and vendor updates.

6. Compliance & Tax Requirements

• Ensure compliance with Costa Rican tax regulations (VAT, withholding, electronic invoicing).
• Prepare and maintain tax documentation related to supplier payments.
• Support internal and external audit procedures with required AP evidence.

7. Fixed Assets Support

• Validate invoices related to capital expenditures (CapEx).
• Coordinate with engineering/operations to tag and track fixed assets.
• Ensure proper capitalization vs. expense classification per accounting policy.

8. Continuous Improvement

• Identify process gaps and recommend automation and workflow enhancements.
• Support implementation of AP best practices and internal control improvements.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience: 2–3 years in Accounts Payable or similar finance role (medical device or multinational experience preferred).
• Languages: Spanish and English proficiency (written and spoken).
• Technical Skills:
  • Experience with ERP systems (Sage X3 preferred).
  • Strong Microsoft Excel proficiency (VLOOKUP, pivot tables, validations).
• Knowledge: Strong understanding of Costa Rican tax regulations (IVA, retenciones).
• Attributes:
  • High attention to detail and accuracy.
  • Strong organizational and communication skills.
  • Ability to meet deadlines and work independently or in team environments.
     
• This position is based in Coyol Free Zone, Alajuela. 
• Onsite position.
• Schedule: Monday to Friday from 8:00 am to 5:00 pm.